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Questions answered

If you’d like to call us to ask any questions please don’t hesitate, call us now on +44 (0)1375 859947.

question
Purchase invoice processing –
Does your software read invoices?

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The software can read all or parts of invoices, depending on how much time and resource you want to save.

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Purchase invoice processing
Does your software check for errors in the invoices it reads?

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The software will check all details within an invoice, making sure the company details, VAT number and address are correct, then it will add up the figures to check they are correct.

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Digital mailroom
What are the main uses for a digital mailroom?

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Mailroom builds on the traditional high-volume, centralized paper mail opening and routing process to enable the capture and routing of paper and electronic communications in a digital format to provide a lower cost, more accurate and accelerated solution.

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Digital mailroom
How does your software know what to do with the mail?

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By working with you on business flowcharts, you decide where the mail is to be directed , once it has been processed.

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Digital mailroom
What if purchase orders need to be signed off by other people within the organisation?

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Simple, the software will recognise PO numbers and will search for the invoice with the corresponding numbers, it will then email these two items to the people needed to pass them for approval, all of this happens in seconds.

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Human resources
Will your system manage my HR files, or do I still have to do this?

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The system will read and locate files for the individual, it will then read the paperwork and file it under whatever section it reads as the detail matter, pension, discipline, Holiday pay, leaving date etc.

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Human resources
Is the data stored confidentially, once you have read it?

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We can store this data, in encrypted format, on our own servers, making sure that this is disaster recovery proof and available to your authorised staff.

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Case studies

The Department of Environmental Services

Digital document Storage

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