The digital workflow can dramatically enhance your business when a range of documents has been digitised. There are a variety of documents that should take advantage of the perks involved with digital copies, including quick access and easy storage. However, certain types of paperwork should be digital during this age of hybrid workflows. To highlight the best of these types to improve your team’s efficiency, we have compiled some of the top documents that should be digitised.
Data Planit specialises in helping businesses convert all paperwork and prints into digital copies. This includes a mixture of sizes, including recipes, standard page sizes, and even large-format prints. Our goal is to help businesses make their world more accessible while also helping to reduce their carbon footprint. Various industries have converted to a hybrid workflow that includes physical and digital documents. However, many past prints and archives are often left behind, reducing accessibility as paper copies and increasing costs while being stored.
Top 5 Documents that benefit most from the Digital Workflow
Streamlining your business can be a difficult task when reassessing, but switching to a digital workflow can contribute significantly. Whether you have a mass of archives or are thinking of switching how you manage documents, these tips for top documents to digitise may help.
Invoices & Receipts
Critical for any accountant, there is always a surplus of documents that need to be managed and accessed at a moment’s notice. However, audits can be a difficult process if most of the documents are past prints and paperwork in archives. By getting these documents transferred, it becomes easier to simplify bookkeeping as digital files are easy to find and access. Digital workflow also makes it easier to generate financial reports when all information is before you on a screen rather than constantly transferring the data from a printed page.
Operational Procedures & Manuals
For various industries, there are many tutorial documents and manuals that could come in handy. However, these documents have a tendency to get lost over time or sometimes become inaccessible when needed most. Having these as digital copies can be a big step in providing information across the business. These digital versions then become easier to update and control which versions are in distribution. Additionally, it becomes faster to train people if they have instant access to the document when desired or needed.
Contracts and Agreements
Contacts are arguably the most often converted into digital copies. This helps with better contract lifecycle management and even provides fast access for renewals. However, it is also crucial when there are disputes and agreements to check. Getting all these types of documents converted will make it easier for a range of events, plus will also grant easier collaboration and version control if alterations are needed.
Marketing and Branding Assets
Old marketing material can often help with ideas in the future, no matter how long ago. There is often a lot of focus on the present day for the future of the business, and often a lot of assets are left behind. It is always handy to have a digital backup of legacy content, but digital versions also make it great to reuse or update. There will also be opportunities to influence your current material by looking into past attempts, which could improve your success for the next release.
Plans & Blueprints
These vital documents often have a lot of historical value to a business or even your clients. Over time, these hard copies could deteriorate and lose the information they hold. As a long-lasting backup, it is always worth scanning any of these documents, especially since digital archiving is superior to the high cost of physical long-term storage. In addition, all digitised documents can be linked via hyperlink. However, security can also be added, such as password protections and even by having external hard drives to keep everything secure.
If you are looking to switch to a digital workflow with all past prints, find out more by calling us directly. You can also request a quote to get started with our commercial bulk scanning solution.