Bulk scanning can be a huge task for any business that has a large collection of documents awaiting digitisation. With our services, your team’s focus can be on the present of the company, while all prints are made available for use on any device. With so much paperwork, it can be not easy to know how to organise or arrange it before your paperwork is collected. To help, we have compiled key tips to keep in mind when you are gathering your paperwork together for scanning.
Data Planit tailors its service to businesses that desire to evolve their workflow to include all past paperwork as digital copies. We collect all documents, scan all prints, and securely recycle as part of the package we offer. We also help our clients transition to a workflow that helps reduce their carbon footprint. This includes the recycling process and the transition to digital documentation with all physical records and past prints.
Get Prepared for Bulk Scanning
Our services can scan a variety of documents when your team wish to convert to a digital workflow. There are often various ways to store your documents, but the scanning preparation process can also help establish key requirements. The following outline will help focus on setting the start line so that you can enjoy the results. From receipts to A0, the whole mix can be scanned and converted to be used in modern digital practices. Here are the things you should keep in mind when preparing your past prints and documents for our bulk scanning service.
Check All Prints
Depending on the duration of storage, some pages and prints may be affected, so it is always worth checking for damage or unexpected tears. It is also important to make sure that you have all documents together in groups if there is a large abundance that you wish to get scanned. Whether you sort based on date or relevance, it is important to compile documents together if they haven’t already been collected in one place. For bulk scanning, it is vital to ensure that everything you send is as you want it when it becomes digital.
Prepare With Priority
Important documents are always the first to be prepared for scanning, especially if they contain relevant information that will be used. Sending the most vital prints is a common thought process, but there are other steps to consider. This includes informing us of the demand for these documents, along with ensuring that all relevant documents and prints are collected at the same time.
Box Up for a Set
Many archived documents are often contained in boxes, but it is also worth storing all recent prints as they are transported. Placing any documents in boxes keeps them protected during any transition more than folders, which is why we always recommend boxing up any prints and loose papers. It also makes documents easier to stack so that there is no chance of damage, especially if there is a difference in volume.
Find out more about our bulk scanning services by calling us on 01375 859947. Get started with our digital scanning solution by requesting a quote.