The District Surveyor’s Division of the Department of Environmental Services deals with clients such as architects, property developers and the general public when they need information connected to homes, developments or properties.
Five years ago, the Division’s Building Control Office had reams of archived files stored on old fashioned microfiche, and needed to switch to an updated, digital format. So, it brought in Data Planit to compile and scan completed job files, including correspondence and plans. Since then, all files and images are stored electronically and can be accessed and viewed rapidly and efficiently within the department via Data Planit’s Docstore Organiser software.
Location, Location, Location
Since introducing the system the Division is now able to provide a dramatically faster, more efficient service to its customers. The main benefits, says Andrew Kendrick, Senior Divisional Standards and Support Officer at The District Surveyor’s Division, have been as follows:
- Space savings
- Speedy file retrieval
- The ability to locate files and documents using different search criteria
- High-quality, easily decipherable scans